Absence percentage is the average number of days an employee is absent from work per year. This metric can be calculated using two different methods: one that uses annual numbers and another that uses monthly data. Absence percentage is an essential component of absence management programs, typically including additional data like absenteeism rates, retention rates, and overtime costs. These calculations help companies identify problems in their operations to find ways to increase productivity through improved attendance policies and more efficient use of resources. This article will describe what this tool does, how it’s used, and give you an example of how to use the formula yourself!

Definition of absence percentage

The absence percentage is the average number of days of absence per employee, including paid and unpaid time off. This percentage is usually calculated annually or monthly, based on company data.

This number is typically used as a key metric in absence management because it helps determine if there are any issues with absences that need to be addressed by your HR department.


Absence management is a process that uses data to understand employee absences. It helps companies recognize trends that may be negatively affecting their business and addresses those issues by providing solutions. These solutions can include changes in the workplace culture or policies, as well as modifications to individual employees’ work schedules and responsibilities.

Employee absence is an important metric within the larger framework of absence management, which also includes other metrics like overtime, early resignations, retention rates, and so on. Absence percentage provides you with insights into how many of your employees are missing from work on any given day (or week or month) compared with other times when there were fewer absences.

If you’re looking for a way to keep track of the employees in your company and what they’re doing, consider using an absence percentage calculator. This tool can help you calculate how much time each employee is spending out of work at any given time.

Absence management is a key part of human resources (HR), as it’s used to find ways to get employees to work more consistently and efficiently by taking into account individual needs. Once they’ve been identified, these needs can be addressed through training or other solutions that help improve your company’s productivity and overall success.

Formulas of absence percentage

There are two different ways of calculating the absence percentage. One method uses the total number of absences within a specified period divided by the total employees during that time period multiplied by 100%. The other calculates the average number of days absent per employee over the course of one year multiplied by 100%.

The first method is commonly used for calculating health care costs and insurance premiums, whereas the second method is generally used in business settings such as manufacturing companies or even government agencies.

The use of absence percentages on its own isn’t always enough to give an accurate picture of how much absence there is in an organization because it doesn’t account for short-term sick leave or maternity leave, so it’s important to consider what events may explain high levels of absenteeism at work before deciding whether they cause for concern.


How do you calculate the absence percentage?

Simply take the number of unexcused absences in a given period of time, divide it by the total period, and multiply the result by 100 to get the percentage of absenteeism.

What is employee absenteeism?

Employee absenteeism is a frequent lack of attendance at work without valid cause.

What is acceptable attendance at work?

According to the Bureau of Labor Statistics (BLS), the total absence rate for all full-time positions is 2.9%.